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Chapter 36: Executive Procedure Rules
The Chair (or Vice-Chair) of the Overview and Scrutiny Committee, or their nominee, and the Leaders of any Opposition Groups have a standing invitation to observe meetings.
Whilst the main focus of these meetings is as decision-making bodies, there is an opportunity for the public to contribute through making submissions that specifically relate to the reports that are set out on the agenda. Members of the public may therefore make written submissions in any form (for example; Petitions, letters, written questions) which must be submitted to the Clerk to the meeting (whose details are on the agenda front sheet) by 5 pm the day before the meeting. The consideration of such written submissions will be at the discretion of whosoever presides at the meeting.
Rules 5 – 9, 17 to 24 of the Council Procedure Rules (Part D Section 17 of this Constitution) shall also apply to meetings of the Cabinet./Committees/Sub-Committees.
Taking Executive Decisions outside of meetings (including Individual Mayoral Decisions)
Chapter 50: Code of Conduct for Members
at face-to-face meetings
at online or telephone meetings
An example of a conflict of interest is ‘a situation where your interests (or responsibility to another organisation) could be (or could be seen to be) in conflict with your responsibilities as a Member’. This is especially important in relation to your role as a decision maker at the council. Table 3 of Appendix B sets out detailed provisions on registering interests and how different types of declarations should be made and dealt with at meetings.
Chapter 51: Procedure for dealing with complaints against Members
Recommending the Chief Executive exclude the Member from the Council’s offices or other premises, with the exception of meeting rooms as necessary for attending Council, Executive, Committee and Sub-Committee meetings (as appropriate).
Chapter 52: Member / Officer Relations Protocol
A resolution may be passed at meetings which authorises an officer to take action between meetings after consultation with the Chair/ Lead Member/ Portfolio Member etc. It is the officer, not the Chair etc., who takes the action and is responsible for it. The Chair etc. does not himself/ herself have the power between meetings to make decisions.
Relevant legislation including the Local Government Act 1972; the Data Protection Act 1998; the General Data Protection Regulations; the Freedom of Information Act 2000; and the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 (SI 2012/2089)