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Chapter 30: Other Bodies and Panels Involving Members
See 5.35.11 in Guidance for more advice on the number of meetings to hold each year.
Meetings shall normally take place between the hours of 9am and 9pm at the Town Hall.
The chair of the Board with the consent of the Board membership may call additional meetings. Urgent business of the Board between meetings may, in exceptional circumstances, be conducted via communications between members of the Board including telephone conferencing and e-mails.
The Board Secretary shall liaise with the Administering Authority on the requirements of the Board, including advanced notice for officers to attend and arranging dates and times of Board meetings.
The Board meetings will be open to the general public (unless there is an exemption under relevant legislation which would preclude part (or all) of the meeting from being open to the general public).
The following will be entitled to attend Board meetings in an observer capacity (requests to speak will be at the discretion of the Chair):
Chapter 31: Joint Committees Involving Members
Quorum: The quorum for meetings will be seven members from at least two local authorities. During any meeting if the Chair counts the number of councillors present and declares there is not a quorum present, then the meeting will adjourn immediately. Remaining business will be considered at a time and date fixed by the Chair. If a date is not fixed, the remaining business will be considered at the next meeting.
Any report produced by the JHOSC will be submitted to the local authority’s council meetings for information.
Meetings will usually be led by each authority rotating on a two-yearly basis with the Chair being a councillor from the current lead local authority;
updating action sheets from previous meetings;